Application for Administrative Assistant

Join Our Intellectual Property Team

Note: We are currently prioritizing candidates who are available to join immediately or have a notice period of less than 2 weeks.

Preference to candidates from Southeast Asian backgrounds (such as Filipino or Indonesian applicants), based on current operational requirements.

We are seeking a proactive Administrative Assistant to support our Intellectual Property practice. This role plays a vital part in managing trademark, patent, and design filings while ensuring seamless coordination between clients, legal associates, and internal teams.

If you thrive in deadline-driven environments and take pride in precision and documentation excellence, we would love to hear from you.

What You Will Do

🔹 Review client instructions and coordinate appropriate actions with the IP team
 🔹 Prepare and issue instruction letters related to trademarks, patents, and designs
 🔹 Maintain accurate filing records and update the IP management system
 🔹 Monitor deadlines, renewals, and pending documentation
 🔹 Ensure all client correspondence is properly documented and archived
 🔹 Provide required documentation to the Accounts team for invoicing
 🔹 Track and document leads received via email or marketing channels
 🔹 Respond to client inquiries professionally and in a timely manner

What We Are Looking For

✔ Bachelor’s degree in Business Administration or related field
 ✔ 2–3 years of administrative or operations experience
 ✔ Strong document control and data management skills
 ✔ Excellent time management and multitasking abilities
 ✔ Proficiency in Microsoft Office (Word, Excel, Outlook)
 ✔ High attention to detail and deadline awareness
 ✔ Professional communication skills

Experience in a legal, IP, or corporate services environment is an advantage.

Why Join Us?

✨ Work within a professional and structured legal environment
 ✨ Gain exposure to regional and international IP matters
 ✨ Be part of a collaborative and supportive team
 ✨ Develop expertise in intellectual property operations